How to Log Mileage for Taxes?

Dec 25, 2023 By Triston Martin

If you have a job that requires regular driving, you might be able to deduct some of the expenses associated with that driving on your income tax return. Consequently, if you are a mobile financial planner traveling across the city to meet with customers, you are eligible to take a deduction for the distance you rack up while doing your work duties. In addition, you are eligible for the deduction if you are an active commissioned officer or engaged in volunteer work with charity organizations.

The Financial Services Authority is responsible for establishing the guidelines, and every year, it increases the deducted mileage reimbursement to account for inflation. If you think you could qualify for this deduction, you should be prepared to provide documentation of your trips if your taxes are examined.

If you are interested in claiming this tax benefit and knowing how to log mileage for taxes, you can look into the below-mentioned list of eight simple procedures that you may take in this piece.

If you wish to claim a deduction for car expenditures, you should keep all your receipts and precise records if you want to claim the standard mileage deduction.

Ensure your Eligibility for Mileage Reimbursement

As mentioned earlier, specific requirements must be met for taxpayers to be eligible to receive a tax rebate for the amount of mileage driven in their cars throughout each tax year. TravelingTraveling from an office to a job site or from an office to a backup site linked to business is the most common justification for claiming a deduction for mileage driven.

Pick Your Modelling Approach

You have a choice between two different ways of budgeting for the total amount of the mileage deduction. One is the taxable income for mileage, which demands you to keep a log of the number of miles you travel during the tax year. If you are not inclined to do so, you might want to consider submitting a claim for deductions related to the costs of operating a qualifying car.

To take advantage of the ordinary mileage deduction, all that is required of you is to keep a diary of the miles that counts toward the deduction.

Calculate Your Mileage at the beginning of the Tax Year

If you want to claim the deduction for the standard mileage, you will be required to submit the total number of miles traveled in the vehicle throughout the tax year. On Form 2106, which is titled "Employee Business Expenses," this number is reported. Therefore, you are required to record the odometer reading both at the beginning of the tax year and at the finish of the year.

However, what if you decide to purchase a used car? If this is the case, you need to ensure that you keep a record of the reading on the odometer the first day it is used before the end of the fiscal year.

Between Dec 2017 and Jan. 2026, you will not be able to take a deduction for "non - deductible employee travel allowance as an incidental additional amount" for the cost of your vehicle if you are an employee.

Keep a Driving Record

If you choose to deduct your expenses based on the standard mileage rate, you must keep a register of the cumulative miles driven to log mileage for taxes. The method to log mileage for taxes is given below:

  • Record the reading from the odometer at the beginning of each journey, the purpose of the trip, the place where it will begin, the location where it will conclude, and the date.
  • To calculate the total miles covered throughout the journey, the final reading on the odometer must be noted at the end of the journey, and this figure must afterward be deducted from the starting reading.
  • The Internal Revenue Service does not care about rough estimates, which means that your mileage record must be maintained in a relatively regular manner at all times.

Keep a Record of Receivables

If you opt for the precise expense tax rebate rather than the standard deduction, you won't have to track or register your fuel economy. Instead, make copies of the receipts and documentation pertinent to the situation. The date, the total dollar value of the item or brand purchased, and the required item or service specifications must all be included in each document. 3 A further requirement is that the expenditure must be made during the same tax year for which the deduction is being claimed.

Keep Odometer Records at the End of the Tax Year

You are required to make a note of the final odometer reading at the close of the fiscal year. This number, combined with the reading taken from the odometer at the start of the year, is utilized to arrive at the total mileage covered in the automobile during the year.

Track Mileage on Your Tax Return

When preparing your tax returns, use Line 12 of Form 2106 to indicate the total number of miles you drove during the year. In order to ascertain the dollar amount that constitutes the deductible, this value is determined by applying the conventional mileage rate to the yearly total.

Suppose you are going to use the overall expenses procedure. In that case, you will need to arrange the invoices of the expenditures into groups such as repair work, insurance, transportation rentals, and amortization. You will also need to categorize the receipts for gasoline and oil.

Maintain All Documentation

You must save any paperwork related to mileage reimbursement for 3 years after the deduction has been claimed.

Be careful to save a duplicate of the records for your use and make copies for the IRS if they request to view the paperwork you used to back up the mileage deduction. Make sure you have everything in order by starting a fresh log for each taxation year.

What Is the National Mileage Adjustment?

The standard deduction for transportation is 58.5 cents per kilometer for commercial usage, 18 cents each mile for health reasons, or 14 cents each mile for charity activities if you're claiming relocation costs as a current military person relocating to a new station.


It is entirely up to you whether to submit mileage or car expenditures. If you frequently drive for work, you may profit by claiming mileage; otherwise, car costs are the best option. Whatever you do, be confident that you have unambiguous evidence to support your claims. Otherwise, Uncle Sam will come knocking on your door, demanding proof.

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